ARTICLE V, Permanent Municipal Building Committee [Adopted 3-6-1961 ATM, Art. 29; amended in its entirety 11-12-2002 STM, Art. 7]
§ 13-16. General provision; membership. A. The Town shall have a Permanent Municipal Building Committee consisting of seven residents responsible, when authorized by Town Meeting vote, for investigating and advising the Town regarding the design, construction, reconstruction, alteration or enlargement of all buildings owned by the Town or constructed on land owned, leased or operated by the Town. B. Each member of the Committee shall be a registered voter of the Town. At least one member shall also be a member of the School Committee, or its designee, pursuant to M.G.L. c. 71, § 68. § 13-17. Appointing authority. The Board of Selectmen is empowered to appoint the Committee. Appointments shall be made by a majority vote. § 13-18. Town Meeting appointment of separate building or project committees. A. Town Meeting may authorize the appointment of a different and separate building or project committee with respect to a particular project. B. Any different and separate building or project committee authorized by Town Meeting shall include one or more Committee members designated by the Committee. Committee members serving on any such building or project committee shall serve as full voting members for the duration of said building or project committee. In the event that the Town Meeting does not authorize the appointment of a building or project committee with respect to a particular project, the Committee shall assume the responsibility with respect to said project in accordance with §13-20.1 of this article. § 13-19. Term. A. Members shall serve at the pleasure of the Board of Selectmen for a term not to exceed five years from the date of appointment; provided, however, that any member may be reappointed for an additional term upon the expiration of any such five years. B. A member may hold his or her seat after his or her term expires until a successor is qualified. If a member vacates his or her seat before the expiration of his or her term, the Board of Selectmen shall appoint a replacement to complete the unexpired term. If any regular member of the Committee ceases to be a resident of the Town, or accepts any position that would have made him or her ineligible for appointment to the Committee, he or she forthwith ceases to be a member of the Committee. C. The adoption of this article shall not affect the term of any member of the Committee as constituted and existing on the effective date of this article. § 13-20. General duties. A. When authorized by the Town, the Committee shall be responsible for: (1) Financial estimates; (2) The design of every project; and (3) The construction of those projects for which funds are appropriated to the Committee. B. The Committee shall work to achieve the project goals of the proposed board or committee for which a project is being planned or constructed. The Committee shall advise the Board of Selectmen and the board or committee for which such project is being constructed when the goals have been substantially completed, at which time, or at any other time as determined by the Board of Selectmen, the Committee's continuing responsibility for the project shall be terminated. C. The plans and specifications for all construction, equipping and furnishing shall be subject to the approval of the board or committee for which such building is being planned or constructed. § 13-20.1. Appropriations. A. The funds for the design and construction of a project shall be appropriated to and expended under the direction of the Committee. B. Whenever project funding approval is sought from Town Meeting, the Committee and the Board or committee for which a project is being planned or constructed shall provide a detailed report to Town Meeting that includes an explanation of the project need, scope of work, schedule and costs. § 13-20.2. Records. The Committee shall retain record drawings and specifications. These copies shall be kept on file in the Facility Manager's office and other offices as appropriate. The Committee is encouraged to make the minutes of its public meetings available to the Town web site in a timely manner. § 13-20.3. Policies and procedure. The Committee shall adopt and make available policies and procedures describing its activities. The Committee shall make recommendations and reports to the Town from time to time and shall submit a report of its activities and recommendations to the Board of Selectmen upon request, and annually for publication in the Town's annual report. § 13-20.4. Litigation. All litigation matters pertaining to the design, construction, reconstruction, alteration or enlargement of all buildings owned by the Town or constructed on land owned, leased or operated by the Town shall be governed by Article III of the Town of Littleton Code. |